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Why users choose our AI Protocol Generator
| 💡 Guests | up to 2000 characters, the response can contain a maximum of 2000 tokens |
|---|---|
| 🪙 Users | up to 4000 characters, maximum response size 4000 tokens |
| 🎯 PRO version | up to 8000 characters per send, the response can contain a maximum of 8000 tokens, ad-free, and a separate queue |
About the AI Meeting Minutes Generator
The AI Meeting Minutes Generator is designed to instantly create professional and accurate meeting protocols for businesses and organizations. Just input key meeting details, and receive structured, clear, and actionable meeting minutes with no extra effort. Perfect for board meetings, team sessions, or project updates!
How to Use
- Enter the meeting details: title, date, time, participants, location, agenda, discussion points, decisions, actions, and next meeting date.
- Choose your language for the protocol.
- Click Send to generate your meeting minutes.
- Copy, share, or archive your ready-made minutes for further use.
Benefits
- Ensures meeting consistency
- Saves time on documentation
- Clear structure for action points and decisions
- Supports multiple languages
How to Properly Write Meeting Minutes
Introduction
Meeting minutes are official documents that record the course, decisions, and outcomes of a business meeting. Well-structured minutes ensure transparency, enable review of key issues, and serve as legal evidence of decisions taken.
Structure of Meeting Minutes
- Heading: Include the organization or department, type, and date of the meeting.
- List of Attendees: Specify all participants, their positions, and those excused.
- Agenda: Main topics planned for discussion.
- Proceedings: Detailed description of the discussion on each agenda item, participant comments, proposals, and voting outcomes.
- Decisions Made: Precise formulation of decisions reached on each agenda item.
- Signatures: Usually of the chairperson and the secretary or recorder.
Recommendations for Drafting Minutes
- Keep records concise, avoid subjective judgments.
- Record only facts, proposals, and decisions.
- Provide full details of participants on first mention.
- Prepare minutes immediately after the meeting to avoid inaccuracies.
Sample of Meeting Minutes
Minutes No.1
Example LLC
Date: 06/02/2024
Present: John Smith (Director), Jane Doe (Chief Accountant), ...
Agenda: 1. Budget approval. 2. Assignment of responsibilities.
Proceedings:
1. John Smith proposed a 10% budget increase. ...
Decisions:
1. Increase budget. 2. Assign Jane Doe as responsible.
Signatures: John Smith, Jane Doe.Conclusion
Adhering to standards when drafting minutes streamlines internal processes, minimizes dispute risks, and simplifies information archiving.